Managing Device Assets in the Assets Module

Overview

The Assets Module is used for Inventory Management of devices within an organization. It allows organizations to:

• Maintain inventory for compliance purposes.
• Track risk, vulnerabilities, secured devices and unsecured devices.
• Assign devices to employees for better accountability.
  

TABLE OF CONTENTS

• Managing Device Assets in the Assets Module
  • Overview
  • Device Asset Inventory
  • Adding a New Device
  • Viewing and Managing Devices
    • Filtering Device Records
    • Managing Device Status
      • Bulk Status Updates
      • Individual Status Updates
    • Adding Evidence to Devices
    • Ongoing Device Management

Device Asset Inventory

The Device Asset Inventory helps organizations track and manage their workstations by creating individual device records. Devices can be added:

• Individually through the interface.

• In bulk via spreadsheet upload.

The Guard provides a form with both required and optional fields to capture important device details. 

Adding a New Device

To add a new device:

• Navigate to the Assets Module.
• Click + Add Device.
• Enter the device details in the form fields provided.

Device Information Fields

Bulk Upload Option

To add multiple devices at once:

• Download the Bulk Upload Template.
• Fill in all required fields.
• Upload the completed spreadsheet into The Guard.

Viewing and Managing Devices

Once devices are added, they appear in the device inventory list within the Assets Module.

The list displays:

• Device Name

• Device Type

• Location

• Risk Rating

• Total Vulnerabilities

• Assigned Employee

• Last Updated Date & Editor

A graph at the top of the page provides a summary of:

• Total Devices (Active, Deactivated, Destroyed)

• Risk Analysis

• Total Vulnerabilities

• Secured vs. Unsecured Devices

Filtering Device Records

Devices can be filtered by:

• Encryption status

• Endpoint Protection

• ePHI storage

• Device Type

• Risk Likelihood & Impact

• Location

Managing Device Status

Devices can be Deactivated, Destroyed, or Deleted.

Bulk Status Updates

1. Select the checkboxes of devices to update.

2. Click Bulk Actions and choose the desired status.

Individual Status Updates

1. Click the ellipsis button next to a device.

2. Select Deactivate, Destroy, or Delete.

Adding Evidence to Devices

To attach supporting evidence:

1. Click the ellipsis button next to a device.

2. Select Evidence Locker to upload relevant files.

Ongoing Device Management

Device inventories are dynamic and should be updated regularly to reflect the organization's security and compliance requirements.